Foto Master

Setting Up Your First Foto Master Event

Updated Today · 5 min read

Every Foto Master experience — whether you're running a photo booth with FMX, a selfie sharing station with Selfie Wi-Fi, a live slideshow with FMSlide, or an AI processing pipeline with AI Hot Folder — follows the same core workflow. An Event in Foto Master Cloud is the central record that ties everything together: it tells your software what to run, captures the guest data, and powers your gallery, sharing, and analytics.

This article walks you through the full event lifecycle from setup to post-event review.

What Is a Foto Master Event?

An Event in Foto Master Cloud holds:

  • Software selection — which product runs at the booth (FMX, Selfie Wi-Fi, FMSlide, etc.)
  • Preset or template — the experience configuration that the software loads
  • Date and duration — when the event runs
  • Gallery, sharing, and analytics settings — how guests receive and interact with their photos

Every Foto Master software product connects to the same Cloud account and syncs the event before going live. This means one dashboard, one gallery, one analytics view — regardless of which product you're running.

Step 1 — Create the Event in Foto Master Cloud

  1. Log in at cloud.fotomaster.com
  2. Go to Events → New Event
  3. Set the event name, date, and duration

The event is now created. Continue to configure it before syncing to your software.

Step 2 — Assign a Preset or Template

What you configure here depends on which software you're running:

FMX for Windows or FMX for iPad

Assign a Preset to the event. A preset bundle:

  • Workflow — the step-by-step sequence guests experience (Take Photo → Print → Share, or any custom flow you build in the Workflow Builder)
  • Photo Layout — the final photo output design (frames, overlays, branding, QR codes)
  • Video Output — the final video output template (filters, overlays, soundtrack)

You can select an existing preset, use a pre-made template from the Foto Master library, or build your own from scratch.

→ See Workflow Builder Overview for how to build a custom experience

Selfie Wi-Fi

Assign the slideshow template to display at the event.

FMSlide

Assign the slideshow template to display at the event.

AI Hot Folder

Configure the AI feature and output folder in the software itself.

Step 3 — Configure Event Settings

Inside the event, set up:

Online Gallery

Enable the guest gallery so attendees can revisit their photos after the event. You can set a custom URL, add branding, and optionally protect the gallery with a code.

→ See Online Galleries Overview

Email and SMS Sharing

Let guests receive their photos immediately after the experience. Configure the sender name, email template, and SMS message text.

Survey

Attach a post-session survey to collect contact details or feedback from guests.

Step 4 — Connect Your Software to the Cloud

On the booth device, sign in with your Foto Master Cloud credentials. The event list will appear automatically.

  • FMX for Windows or iPad — Open FMX → sign in → your event appears in the list
  • Selfie Wi-Fi, FMSlide, AI Hot Folder — Sign in with the same Foto Master account; the event syncs automatically

All products require internet access at least once before the event to sync settings. FMX can continue operating offline after the initial sync.

Step 5 — Select, Sync, and Play

In FMX: tap Select on your event → wait for the sync → tap Play. The experience is now live for guests.

For other products, confirm the event is loaded and start the software. The sync happens in the background.

→ See Select, Sync, Play for a step-by-step FMX walkthrough

After the Event — Review Analytics and Data

Return to Foto Master Cloud after the event to review:

  • Session count — how many guests completed the experience
  • Sharing stats — email and SMS delivery rates
  • Gallery views — how many guests revisited their photos
  • Revenue — total transactions if Pay-Per-Use was active
  • Survey responses — downloadable as CSV

→ See Analytics Dashboard Overview

FAQ

Do I need to re-sync FMX every time I change a setting in Cloud?

Yes, for most settings. If you change the preset, overlay, layout, or workflow steps in Cloud after FMX has already synced, you need to sync again for the changes to take effect. In FMX, go back to the event list, tap Select on the event, and sync again before playing. Minor changes to sharing settings (email templates, gallery visibility) can take effect without a full resync.

Can I run the same event on multiple booths at the same time?

Yes. Multiple devices can be connected to the same Cloud event simultaneously. Each device syncs the same preset and settings, and all sessions go into the same gallery. To do this, sign in with the same Foto Master account on each device and select the same event. Each device runs independently — if one loses connectivity, the others continue unaffected.

Can I test the full event flow — including AI features — before the event goes live?

Yes. Set the event status to Test in Cloud before your event date. In test mode, the full workflow runs exactly as it would at the live event — including AI processing, gallery uploads, and sharing — but sessions are marked as test sessions and do not appear in final analytics. Switch the event to Live when you are ready.

What happens to the online gallery after the event date passes?

Galleries remain accessible to guests indefinitely unless you manually delete or archive the event. There is no automatic expiration. You can archive an event to remove it from your active list while keeping the gallery link live, or delete it entirely to remove the gallery. See Deleting, Archiving, and Duplicating Events for details.

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