Running Your First Event with Draw Me Bot

This guide covers everything from creating the Cloud event to exporting post-event deliverables for a Draw Me Bot activation.

Step 1: Create Your Cloud Event

1. Log in at cloud.fotomaster.com
2. Go to Events → New Event, set the name, date, and duration, and save
3. Assign a preset that includes an AI Draw Me workflow step — this is what generates the drawing before sending it to the robot

→ See Creating a Cloud Event and Photo Sources & Integrations

Step 2: Configure Photo Sources and Sharing

Choose which software will capture guest photos and feed them to Draw Me Bot. You can use one source or several simultaneously.

• FMX for iPad — most common; iPad at the booth captures and processes each guest
• FMX for Windows — Windows booth alongside the robot
• Selfie Wi-Fi — guests upload from their phones without a physical booth
• AI Hot Folder — any camera workflow that saves to a folder

Also, configure sharing (email, SMS, gallery) in the event settings so guests receive both their digital drawing and a link to the online gallery.

Step 3: Load Paper and Calibrate

1. Load paper into the platform — see 4×6” Paper Platform Setup or A4 Comics Paper Platform Setup
2. Run the full calibration: Draw Me Bot: Calibration
3. Run a test drawing end-to-end — from capture through AI processing to the robot drawing on paper

Step 4: Test Before the Event

1. Run a full session through your photo source (e.g., FMX for iPad)
2. Confirm the AI Draw Me step processes the photo and uploads it to the Cloud gallery
3. Confirm the DMBot software picks up the drawing from the queue
4. Confirm the robot draws it correctly on paper
5. Send a test email or SMS and confirm delivery

Step 5: Pack Your Kit

• Draw Me Bot unit, arm, and base
• Pens (tested set + spare set)
• Paper — enough for all guests plus 20% buffer. For 100 guests, bring 120+ sheets
• Power strip and cables for the robot PC and photo source
• Wi-Fi hotspot as internet backup
• Small toolkit for adjustments (screwdriver, pen clamps)

Step 6: At the Venue (1–2 Hours Before)

1. Set up the robot on a stable table at the right height for guests to watch
2. Connect power and USB, open DMBot software, and select the event
3. Set up and connect your photo source (FMX, Selfie Wi-Fi, etc.)
4. Sync all software to the Cloud event
5. Run a final test drawing and confirm the full queue cycle works

Step 7: During the Event

• Monitor the Drawing Management Screen in DMBot — watch for failed or stuck jobs and clear them quickly. See Drawing Management Screen
• Keep pens loaded and paper aligned — the most common on-site issues are pen dry-out and paper misalignment
• Watch the guest queue — if volume exceeds drawing speed, consider switching to a faster AI model (Michelangelo) for the rest of the event

After the Event

Foto Master Cloud stores everything from the event. Before you pack up, take a few minutes to pull the deliverables your client expects.

Download All Media as a ZIP

1. In Foto Master Cloud, open your event and go to Gallery
2. Click Download All (or select specific photos and download selection)
3. A ZIP file containing all guest photos and videos is downloaded to your computer
4. Share it with your client via Dropbox, Google Drive, or any file transfer service

Export Guest Contact Data

If your workflow included email or SMS sharing, the contact data is stored inside the event — one tab per channel.

• Email contacts — open your event and go to the Email tab. It shows every guest who shared via email, with their address and session details. Click Export to download a CSV.
• SMS contacts — open your event and go to the SMS tab. It shows every guest who shared via SMS, with their phone number. Click Export to download a CSV.

Share the CSV with your client for follow-up marketing, or import it into your own CRM.

Export Survey Data

If your workflow included a survey step, guest responses are stored in the Cloud.

1. Go to your event → Analytics 
2. Download the responses as a CSV
3. Include this in your post-event report to the client — it often contains valuable feedback and demographic data

Share Analytics with Your Client

The Cloud dashboard shows session counts, sharing rates, gallery views, and more. You can screenshot the analytics panel or share the numbers directly as part of your event report.

Related Resources

• Photo Sources & Integrations
• Calibration
• Drawing Management Screen
• Creating a Cloud Event
• AI Draw Me Models