Managing Multiple Events

Updated Yesterday · 3 min read

As your photo booth business grows, you'll likely be running multiple events -- sometimes on the same day across different locations. Foto Master Cloud provides tools to help you organize, search, duplicate, and manage all your events efficiently.

Viewing All Events

To see all your events:

Log into cloud.fotomaster.com.
Navigate to Events from the left-hand menu.

The Events page displays your events organized by status:

Upcoming -- Events scheduled for future dates.
Active -- Events currently in progress with connected booths.
Completed -- Past events that have ended.
Archived -- Events you've moved to the archive for long-term storage.

Each event card shows key information at a glance, including the event name, date, location, number of sessions, and gallery status.

Filtering and Searching

When you have a large number of events, use the filtering and search tools to find what you need:

Search -- Type an event name, client name, or location into the search bar to quickly find a specific event.
Date Filter -- Filter events by date range to see only events from a specific period.
Status Filter -- Show only upcoming, active, completed, or archived events.
Sort -- Sort events by date (newest or oldest first), name, or number of sessions.

Tip: Use consistent naming conventions for your events (e.g., "ClientName - EventType - Date") to make searching and filtering much easier as your event count grows.

Duplicating Events

If you frequently run similar events, duplicating an existing event can save time.

To duplicate an event:

Find the event you want to duplicate.
Click the options menu, usually shown as three dots, on the event card.
Select Duplicate Event.
A new event will be created with the settings copied from the original event.
Update the event name, date, and any other details that need to change.

Duplicated events may copy settings such as the preset, sharing options, gallery settings, and AI feature selections.

Duplicating events is useful for:

Recurring events with the same client.
Multi-day events that need separate galleries for each day.
Standard event setups where only the name and date change.

Deleting Past Events

To keep your Events list clean and reduce storage usage, you can delete old events that are no longer needed or whose galleries are no longer being visited.

To delete an event:

Find the completed event you want to delete.
Click the options menu, usually shown as three dots, on the event card.
Select Delete Event.

Important: Deleting an event is permanent. Deleted events cannot be restored. All event data will be permanently deleted, including photos, videos, email addresses, phone numbers, survey responses, gallery data, and event analytics.

Multi-Booth Event Management

For large events that use multiple booths simultaneously, Foto Master Cloud supports multi-booth setups within a single event:

Multiple devices, one event -- Connect several booths to the same Cloud event. All photos from every booth are collected in a single gallery.
Per-booth presets -- Assign different presets to different booths within the same event if each booth offers a different experience (e.g., one booth for GIFs, another for AI portraits).
Unified analytics -- View combined analytics for the entire event, or filter by individual booth to see per-device performance.

To set up a multi-booth event:

Create your Cloud event as usual.
On each booth device, open the booth software and connect to your Cloud account.
Select the same event on each device.
Assign a different preset per device if needed.

Tip: For large multi-booth events, use the Managing Connected Booths Remotely features to monitor all devices from a single dashboard view.

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